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Administrative Assistant

New York, NY

Panoply is looking for an administrative assistant to work in the fun and fast-paced new media environment of podcasting. The administrative assistant will work closely with the editorial and business teams to assist key players in coordinating their day-to-day activities. This job is based in Brooklyn, NY, and reports to the Director of Editorial Operations.

About the Company

With more than a decade of award-winning podcasts and deep knowledge of the medium, the Slate Group launched Panoply, the premium podcast network of top publishers and thinkers. Panoply is a fast-paced, innovative podcasting company with two major focuses—(1) producing and monetizing compelling audio content like the #1 hits Revisionist History from Malcolm Gladwell and The Message from GE Podcast Theater and (2) Megaphone, the premier technology platform for spoken word audio and a complete end-to-end solution for the distribution and monetization needs of enterprise audio publishers.

Working at Panoply means flexible office hours, casual dress, full benefits, competitive salaries, and vibrant offices in downtown Brooklyn & Washington D.C. We have a friendly work environment, but coolness under pressure and comfort with short time horizons is a must.

Key Responsibilities

  • Manage calendar of Chief Content Officer and Chief Revenue Officer
  • Manage invoicing for the editorial team, including working with freelancers to gather correct paperwork, keeping a record of incoming invoices, and interfacing with the accounting team
  • Work with the Director of Editorial Operations on other general administrative duties as needed
  • Become an expert on Panoply’s internal processes and general best practices -- the staff will be coming to you
  • Book travel for C-Suite team and occasionally Panoply’s guests
  • Troubleshoot and help set up meetings using video and phone conferencing software
  • Occasionally order food or other supplies for in-office events
  • Sit in on meetings as needed
  • Handle miscellaneous errands as they arise

Requirements and attributes of the ideal candidate:

We’re looking for a candidate with 1-3 years work experience, even better if you’ve been in an administrative role before. You should be adept at thinking critically, and be able to roll with the punches. We need someone who is mature, friendly, and polite, who can be an ambassador of the Panoply brand when dealing with colleagues outside the company. If you are passionate about organization and are interested in learning more about audio production, you should apply. College degree preferred but not required.

To apply: Please send your resume and a brief cover letter highlighting your past experience, and stating why you think you’d be a good fit at Panoply, to AdminAssistant@panoply.fm.

Panoply is committed to excellence through diversity, which involves attracting talented people from diverse backgrounds and traditions. We encourage everyone to apply.

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